Notice is hereby given that the Second Annual General Meeting of High Bickington CPT Ltd will be held on Thursday 14th September 2006 at 7.30 pm at The Meeting Point, High Bickington

Business to be transacted:

1. Apologies for absence
2. Minutes of Annual General Meeting held on 7th July 2005 (enclosed)
3. Chairman’s Review
4. To receive the Board’s Annual Report and audited Financial Statements for the year ended 31st March 2006
5. To elect Directors (a) (b)
6. To appoint Auditors (c)
7. Any other business authorised by the Chairman
8. Address by guest speaker, Councillor Des Shadrick, Chairman of Devon County Council

Notes:

1. Nomination forms can be obtained from the Secretary at the address given below – nominations close on 7th September.
2. Forms of proxy can also be obtained from the Secretary for those not able to attend the AGM – to be returned by 12th September.
3. The Board recommends the re-appointment of Glover Stanbury and Co. on the basis that a tender exercise will be carried out during the coming months to ensure that we obtain best value in relation to the audit requirements.

David Venner
Secretary
17th August 2006

High Bickington CPT Ltd
The Meeting Point, North Road, High Bickington, Umberleigh, N Devon EX37 9BB
Tel: 01769 560161 Email: david.venner@highbickington.org

High Bickington CPT Ltd

MINUTES of the First ANNUAL GENERAL MEETING held on Thursday 7th July 2005 at 7.30pm at Little Bickington Farm, High Bickington.

The meeting started at 7.37pm. The Chairman, David Brown, asked those attending to observe a minute’s silence as a mark of respect for the victims of the morning’s terrorist attacks in London.

Attendance
The meeting was attended by 40 shareholders, the Company Secretary and 8 members of the public (see list attached)

Apologies had been received from Gillian Stevens, Avril Stone, Sue Williamson, Jackie Rudman, Graham Bolt, Martin Haisman, Keith and Judith Evans, John Carvosso, Jo and Cynthia Hedges and Anthony Powell.

1. Chairman's Review
   David Brown presented a review of the CPT’s work since its formation on 9th July 2004.
   The full report is attached to these minutes. He highlighted the involvement of the Parish Council in instigating the Project and in continuing to support the work of the CPT. A recent significant development was the agreement with the County Council regarding the lease of the farmhouse, buildings and land to the CPT. He referred also to the launch of a leaflet on affordable housing, to discussions with banks to secure funding and to the intention to modify the Master Plan in advance of the forthcoming Public Inquiry. He concluded by thanking directors, staff and volunteers for their support and involvement in the work of the CPT. In particular he acknowledged the tremendous contribution made by Barry Checksfield, who was standing down as a director. This was warmly applauded by those attending.
2. To receive and adopt audited Financial Statements for the year ended 31st March 2005.
   The Treasurer, John Hocking, proposed adoption of the audited accounts. This was seconded by Ian Gibson and AGREED.
3. To elect Directors
   The Chairman reported that the Rules, as amended by a General Meeting held on 23rd August 2004, allow for up to eight directors, with a further seat available to the County Council should they wish to take it up. No more than one third may be connected with local authorities. The casually appointed directors were required to be elected at this Annual General Meeting and one third of the founder directors were required to stand down and offer themselves for re-election.
   
   As only three nominations had been received by 30th June the Chairman declared the appointment of KENNETH BURFORD, JANE GIBSON and IRENE MATTHEWS as directors of High Bickington CPT Ltd for the next three years.
   
   The Chairman said that directors will continue to search for further suitably qualified directors to be co-opted onto the Board in the coming months.
4. To appoint Auditors
   John Hocking, proposed the reappointment of Glover Stanbury and Co as auditors for the coming year. This was seconded by Jane Gibson and AGREED.

Matters raised by shareholders

There were no questions from shareholders.

In response to a question from a member of the public regarding the occupation of Little Bickington Farm, the Chairman gave details concerning the sub-letting of the house and one of the barns to Brian Williamson and of another barn and the land not planted as woodland to Stan Parker.

The meeting closed at 8.07 pm.

High Bickington CPT Ltd

ANNUAL GENERAL MEETING 2005

Attendance list